Propona’s
Electronic Self Assessment System (ESAS) is a solution for demonstrably improving your organisation’s performance against a set of criteria. These criteria will typically be the elements and sub-elements of a Quality Management System or alternate assessment framework for any knowledge domain. For example, Propona have delivered systems where the performance criteria are provided by the Estyn Common Inspection Framework, against which all educational establishments in Wales are assessed. ESAS is readily adaptable to any quality standard where assessment and improvement is judged via a hierarchical set of criteria, and supporting evidence, for example ISO9000 or Investors In People (IIP).
ESAS is a secure online system for delivery via the internet or corporate intranet that allows users to enter evidence and upload supporting information against each performance criterion (and their sub-criteria). It supports both English and Welsh languages.
The product supports the ability to create unlimited teams and sites within an organisation so that you can break down and manage the structure of how data is collected. Access to the system is via a password protected login and users rights and security within the system can be carefully managed to ensure the quality and consistency of the data entered.
The system automatically logs any changes to the evidence provided against the performance criteria so that there is a full audit history available of changes and modifications. To assist data entry ESAS provides a number of reports and alerts to help guide data input staff to missing or problematic records. In addition, ESAS provides an “action points” list where teams can collaboratively manage their “to do” list of tasks, facilitating continual improvement and higher performance levels. Search functionality to find evidence entries or search within uploaded documents is also available.
The product includes a suite of tools to help search, filter and select the data provided for inclusion in the final report that is sent to the pertinent 3rd party certification body. A “quality manager” role exists to powerfully manage the system data and provide reports in MS Word or MS Excel. Given the complexity and power of the system, ESAS is delivered with full context-sensitive help within the application and a user manual. Propona usually recommend two training sessions for the different types of users.
ESAS has been successfully delivered to organisations in South Wales and more information is included in the allied
case study.